Washington County Free Library
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Meeting Rooms
Meeting Rooms Available

Meeting Room Guidelines
  1. As the size and capacity of the library meeting rooms are limited, they are to be used by nonprofit groups, organizations, or associations. The meeting rooms are not to be used by any organization wishing to hold (1) any form of religious services, (2) political meetings, (3) meeting involving solicitation either explicit or implied, or (4) and advertised or announced open public meeting. The right to accept or reject the application shall rest with the Director.
  2. Any advertisement of a meeting must contain the following statement: “ADVANCE RESERVATIONS ARE REQUIRED.”
  3. Applications are available through the Administration Office and must be returned at least two (2) working days (M-F) in advance of the meeting. Applications are accepted on a first come-first served basis, and meetings are limited to two (2) per month. Application for regularly scheduled meetings can be requested up to one year in advance with approval being withheld until September of each year in order to establish Library programming requirements. Library activities and programs have priority over those of any other institution or organization. The decision (e.g., authorization or refusal) of the administration of the Library will be recorded on the application form and a copy mailed to the applicant. There is no charge for use of the meeting rooms. No charges may be levied by any group for a meeting held in Library meeting rooms.
  4. The meeting rooms are available for use Monday thru Thursday, 9:15 a.m. – 8:45 p.m.; Friday, 9:15 a.m. - 5:45 p.m.; Saturday, 9:15 a.m. – 4:45 p.m.
  5. Meeting room facilities are not available on Sundays or Holidays recognized by the Library.
  6. The size of the meetings may not exceed 12 persons in Room A or 40 persons in Room B/C. Applications will not be approved for meetings which will tend to be in excess of the capacity allowed. Groups permitted to meet are obligated on their own accord to see that the capacity is not exceeded.
  7. Alcoholic beverages are on permitted on Library property. Smoking is not permitted.
  8. Neither the name nor the address of the Library may be used as the official address or headquarters of an organization.
  9. Upon discretion of the Library, meeting room reservations may be canceled due to unanticipated building or weather conditions.
  10. Upon adequate notice, the Library reserves the right to withdraw permission for the use of any meeting room. Library activities and programs have priority over those of any other institution or organization. Adopted, Board of Trustees 5/14/97
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