About the Position
The Washington County Free Library (WCFL) seeks a detail-oriented, full-time Accounting Assistant to support the Library’s Finance Department. Working under the direction of the Chief Financial Officer (CFO), the Accounting Assistant plays a key role in ensuring the accurate entry, maintenance, and review of financial data for both the Washington County Free Library. 

The successful candidate will provide essential support across a range of accounting and financial functions, including accounts payable, payment processing, reconciliations, financial recordkeeping, and audit and budget preparation support. This position is heavily focused on financial data entry and requires a high level of accuracy, confidentiality, and attention to detail. 

About WCFL

Located in Western Maryland, in the tri-state area where Maryland, West Virginia, and Pennsylvania meet, WCFL is a rapidly developing system dedicated to building a strong and vibrant community. The Washington County Free Library is committed to building a strong, interconnected, diverse community by bringing people, information, and ideas together.

Location: Fletcher Branch (Hagerstown), Washington County Free Library. 

Hours: Full-time; 40 hours per week (nonexempt); normal Monday-Friday schedule, but varied days and hours during WCFL’s regular operating schedule are possible; position subject to system-wide reassignment. 

Salary range: Anticipated hiring rate will be between $20.00 and $22.50 per hour; benefits provided.

Essential Job Duties and Responsibilities
This list is representative and does not include all duties this position may entail:

• Accurately enters and maintains Accounts Payable, vendor records, and financial data in the Library’s accounting system, including scanning, uploading, and organizing supporting documentation in accordance with internal controls.
• Processes outgoing payments and assists with deposit preparation, petty cash reconciliation, cash drawer reconciliation, and monthly credit card and expense reconciliations to ensure financial accuracy and compliance.
• Reviews financial accounts, ledgers, and spreadsheets for accuracy; supports monthly financial statement preparation; and conducts basic financial analysis under the direction of the Chief Financial Officer.
• Assists with annual budget preparation, audit activities, and the maintenance and archiving of accounting records for both the Washington County Free Library and the Western Maryland Regional Library.
• Supports payroll, procurement, and grant-related financial activities as assigned, including purchase order processing, vendor documentation, and financial reporting.
• Works collaboratively with the Chief Financial Officer and administrative staff to implement, document, and continuously improve accounting processes and procedures while maintaining strict confidentiality and professionalism.

Knowledge, Skills, and Abilities

• Working knowledge of accounting principles and practices, including Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) standards, with the ability to apply them accurately in daily financial operations.
• Ability to enter, review, and maintain financial data within multi-entity accounting systems, including general ledger activity, account coding, vendor records, and documentation supporting IRS 1099 processing.
• Experience with, or the ability to learn and effectively use, accounting software, spreadsheets, and related financial systems to support accounts payable, reconciliations, reporting, and recordkeeping.
• Strong analytical skills with the ability to review, interpret, and verify numerical, statistical, and written financial information for accuracy and completeness.
• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks, meet deadlines, and maintain accuracy in a fast-paced, deadline-driven environment.
• Ability to communicate clearly and professionally and to work collaboratively with the Chief Financial Officer, administrative staff, and other internal stakeholders while maintaining confidentiality and professionalism.

Qualifications & Requirements

• Associate degree in accounting or business management required; bachelor’s degree in accounting or business management preferred.
• Coursework, training, or professional experience demonstrating knowledge of accounting principles, including GAAP and GASB standards.
• Experience in public library, nonprofit, or governmental environments preferred, including exposure to fund-based or multi-entity accounting.
• Experience with, or the ability to learn, accounting software and financial systems; experience using Sage accounting software preferred.
• Experience or familiarity with grant financial processing and tracking preferred.
• Familiarity with fund balance accounting and general ledger systems preferred.
• Valid driver’s license required.

Total Compensation Package: 

WCFL offers an extensive compensation package to reflect how much we value our employees. The following is what you can expect as a full-time, benefited Washington County Free Library employee:

• 15-25 days of annual Vacation Leave, based on years of service.
• 6 paid Personal Days per year.
• 8 hours of Sick Leave per month, unlimited annual carryover.
• 14 paid holidays.
• Paid Parental Leave (6 weeks paid, 6 weeks unpaid).
• Comprehensive Health Insurance Plan, including medical, dental, vision, and prescription coverage.
• Library paid Life Insurance benefit.
• Library paid Accidental Death and Dismemberment Insurance.
• Library paid Short-Term Disability Insurance.
• Library paid Long-Term Insurance.
• State and Employee funded Defined Benefit Pension Plan (Maryland Teachers Retirement System).
  • Vested after 10 years of service.
  • Credit for prior active military service and unused paid Sick Days.
• Eligible to participate in 457b Deferred Compensation Program.
• Eligible for paid training for library and industry specific workshops and courses.
• Public Service Loan Forgiveness (PSLF) eligible employer.
• Work/Life balance programs through the Employee Assistance Program.
• Tuition Reimbursement Program for select degrees.
• Ability to purchase books and media for personal use at a discounted rate.

To apply: 

Interested candidates should apply directly through Indeed. Applications received by Monday, 10:00 a.m. February 02, 2026, will be given first consideration.

The Washington County Free Library recognizes the principles of diversity, equity, and inclusion, and strives to ensure equal opportunities for its workforce, applicants, and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to the Washington County Free Library today.