About the Position

The Washington County Free Library seeks a detail-oriented, full-time Accounts Payable & Payroll Technician to support the Finance Department. Working under the direct supervision of the Chief Financial Officer, this position focuses on accurate financial data entry, accounts payable processing, vendor documentation, and payroll support.

This role is primarily transactional and clerical in nature and requires strong attention to detail, confidentiality, and the ability to follow established accounting procedures and internal controls.

About WCFL

Located in Western Maryland, in the tri-state area where Maryland, West Virginia, and Pennsylvania meet, WCFL is a rapidly developing system dedicated to building a strong and vibrant community. The Washington County Free Library is committed to building a strong, interconnected, diverse community by bringing people, information, and ideas together.

Location: Fletcher Branch (Hagerstown), Washington County Free Library. 

Hours: Full-time; 40 hours per week (nonexempt); normal Monday-Friday schedule, but varied days and hours during WCFL’s regular operating schedule are possible; position subject to system-wide reassignment. 

Salary Range: Anticipated hiring rate will be between $18.70-$20.48 per hour; benefits provided.

Essential Job Duties and Responsibilities

Examples of responsibilities include, but are not limited to:

Accounts Payable and Accounting Support

• Enter accounts payable invoices accurately into the accounting system
• Scan, upload, and maintain supporting financial documentation
• Process outgoing payments
• Maintain vendor records including W-9s and documentation for IRS 1099 reporting
• Code and process credit card reconciliations and related expenses
• Assist with deposit preparation and cash reconciliation as assigned
• Maintain archived accounting records
• Support monthly financial reporting activities as directed
• Adhere to established internal control procedures

Payroll and Financial Support

• Assist with payroll processing tasks as assigned
• Review timesheets for completeness and accuracy
• Support reconciliation of payroll reports to financial records
• Assist with purchase orders and procurement documentation
• Provide support during the annual audit process and other financial reviews

Knowledge, Skills, and Abilities

• General knowledge of, or ability to learn, modern accounting principles, including Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) standards
• Experience with, or ability to learn and understand, fund balance accounting
• General competence, or ability to learn, account coding and maintaining vendor information for IRS 1099 processing
• Experience with, or ability to learn and understand, the Library’s accounting software
• Ability to organize, plan, and execute work and to set and reach goals with minimal direct supervision
• Strong attention to detail and accuracy
• Ability to establish and maintain effective working relationships with contacts encountered in carrying out the responsibilities of the position
• Ability to communicate clearly and effectively
• Knowledge and skills necessary to work effectively as part of a team toward achievement of common goals and objectives

Minimum Qualifications

• Experience in accounts payable, payroll processing, or bookkeeping
• High school diploma or equivalent
• Proficiency in Microsoft Excel
• Strong attention to detail and accuracy
• Ability to maintain confidentiality
• Ability to follow established procedures and work under supervision
• Equivalent combinations of education and experience may be considered

Preferred Qualifications

• Two years of experience in accounts payable, payroll processing, bookkeeping, or a related field
• Associate degree in accounting, business, or related field
• Experience in nonprofit or governmental accounting
• Experience with ADP or similar payroll systems
• Familiarity with GAAP and GASB standards

Total Compensation Package: 

WCFL offers an extensive compensation package to reflect how much we value our employees. The following is what you can expect as a full-time, benefited Washington County Free Library employee:

• 15-25 days of annual Vacation Leave, based on years of service
• 6 paid Personal Days per year
• 8 hours of Sick Leave per month, unlimited annual carryover
• 14 paid holidays
• Paid Parental Leave (6 weeks paid, 6 weeks unpaid)
• Comprehensive Health Insurance Plan, including medical, dental, vision, and prescription coverage
• Library paid Life Insurance benefit
• Library paid Accidental Death and Dismemberment Insurance
• Library paid Short-Term Disability Insurance
• Library paid Long-Term Insurance
• State and Employee funded Defined Benefit Pension Plan (Maryland Teachers Retirement System)
  • Vested after 10 years of service
  • Credit for prior active military service and unused paid Sick Days
• Eligible to participate in 457b Deferred Compensation Program
• Eligible for paid training for library and industry specific workshops and courses
• Public Service Loan Forgiveness (PSLF) eligible employer
• Work/Life balance programs through the Employee Assistance Program
• Tuition Reimbursement Program for select degrees
• Ability to purchase books and media for personal use at a discounted rate

To apply: 

Interested candidates should apply directly through Indeed. Applications received by Monday, 10:00 a.m. March 09, 2026, will be given first consideration.

The Washington County Free Library recognizes the principles of diversity, equity, and inclusion, and strives to ensure equal opportunities for its workforce, applicants, and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to the Washington County Free Library today.