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Meeting rooms are available for group use by both profit and nonprofit organizations.

The Hagerstown, Boonsboro, Clear Spring, Hancock, Smithsburg & Williamsport branches of the Washington County Free Library have rooms available for group use by both profit and nonprofit organizations.

 Meeting Room CalendarRoom CapacityMeeting Room Payments
 

Reserve a Meeting or Group Study Room

To make a reservation at any of our locations, please select a room or a date. 

 

Meeting Room Payments

No fees are charged for quiet and small group conference rooms. 

Certain library meeting rooms are available to groups for a fee. The library reserves the right to make fee determinations. No meeting room fee will be charged for the use of the meeting rooms by the following groups: 

  1. Library sponsored programs and meeting held by library-related organizations
  2. Official meetings of departments of Washington County, Washington County municipalities, the State of Maryland and the U.S. Government and elected officials in any of these levels of government
  3. Tutors offering free one-on-one or family sessions
  4. Co-sponsored programs with education and community groups. 

 

Fees

Fees will be charged according to the table below for the meeting rooms in the Alice Virginia and David W. Fletcher Library.

  • Up to 4 hours - $20 (Non-Profit Groups);$100 (For Profit Groups)
  • 4 to 8 hours - $30 (Non-Profit Groups); $200 (For Profit Groups)

Branch libraries (Boonsboro, Clear Spring, Hancock, Smithsburg, Williamsport) with meeting rooms will continue to allow non-profit groups use of their rooms free of charge. For profit groups will be allowed use of the branch meeting rooms for a fee of $50 for each block of time up to 4 hours.

 

Payment

Checks should be made to Washington County Free Library and reference the meeting date, time, and room location in the payment memo. Mail payment to:

Washington County Free Library           
Attention: Administration           
100 South Potomac Street           
Hagerstown, MD 21740           
 

You can also conveniently pay online using PayPal. Please see the instructions below to make sure your payment is credited to your reservation.

  1. Enter the confirmation number and room fee amount from your reservation confirmation email. 
  2. After you select "Buy Now," a section will be available as you review your information for "Special Instructions to the Seller." 
  3. Select "Add" and, as the special instruction, list the reservation date, time, library branch, and room reserved to help us match the payment to your reservation.
Confirmation #:
Room Fees:

 

Meeting Room Policies

Unless reserved for a scheduled activity, Meeting Rooms are open and available for use on a "first-come first-served" basis during normal operating hours. 

The use of a meeting room by community groups or organizations is subject to the approval of the Board of Trustees or the Library Director. The Board of Trustees and the Library Director designates staff to maintain the schedule for the meeting rooms. Library programs are always given first priority.

Priority for the use of the rooms will be given in the following order:

  1. Washington County Free Library  
  2. Friends of the Washington County Free Library  
  3. Government Departments and officials (local, state, federal)  
  4. Non-profit and community interest  
  5. For-profit businesses and organizations

Review the full Meeting Room Policy.

Group Study Room Policy at Fletcher.

Documents
Name
meet004rev0315.pdf
meet004rev0315.pdf